Privacy Policy
Last updated: September 2025
The African Drawing Award (“ADA”, “we”, “our”) is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, and protect the information you provide when entering the competition.
Information We Collect
When you submit an entry, we may collect the following information:
-
Personal details: Name, email address, country, and affiliation (university, company, or sole proprietor).
-
Competition details: Category, level, title of work, description of work.
-
Media files: Drawings, optional process clips, and other materials submitted.
-
Optional details: Social media handles or website links.
How We Use Your Information
We use your information only for purposes related to the competition:
-
To administer, review, and judge submissions.
-
To communicate with entrants regarding the competition.
-
To credit entrants when publishing shortlisted or winning entries.
-
To feature submissions in the Virtual Gallery, social media posts, or digital catalogues.
-
To contact entrants regarding certificates, acknowledgments, or recognition.
Sharing of Information
-
Your name and affiliation may be published alongside your submission in ADA communications.
-
Your email address and contact details will never be publicly shared.
-
ADA will not sell, rent, or disclose your personal information to third parties, except when:
-
Required by law, or
-
With your explicit consent.
-
Intellectual Property & Content Rights
-
You retain full copyright to all submitted works.
-
By submitting, you grant ADA a non-exclusive, royalty-free license to publish and promote your work in connection with the competition.
-
ADA may use excerpts of your description or images for promotional purposes, always with credit to you.
Data Storage & Security
-
Entries are collected via Google Forms and Google Drive, which provide secure data storage.
-
ADA will take reasonable steps to protect your personal information against loss, misuse, or unauthorized access.
-
Entries and personal data will be stored for a maximum of 2 years for record-keeping, after which they may be deleted.
Your Rights
Entrants have the right to:
-
Request access to their personal data held by ADA.
-
Request correction of incorrect or incomplete data.
-
Request removal of their personal data after the competition.
-
Withdraw consent for the use of their entry in future promotions (this may affect inclusion in catalogues or galleries).
To exercise these rights, contact us at: hello@africandrawingawards.com
Cookies & Website Use (if applicable)
-
If ADA hosts a website, it may use basic cookies to improve browsing.
-
Cookies do not collect personal information unless you voluntarily provide it.
-
Users can adjust cookie preferences in their browser settings.
Changes to This Policy
ADA reserves the right to update this Privacy Policy from time to time. Updates will be posted on the official website with the “last updated” date clearly indicated.
Contact
For any questions about this Privacy Policy or your personal information, please contact:
African Drawing Award (ADA)
Email: hello@africandrawingawards.com